This Outschool Candidate Privacy Notice (“Notice”) explains how Outschool, Inc. and its controlled affiliates and subsidiaries (“Outschool,” “we,” “our,” or “us”) collect, use, disclose, retain, and otherwise process Personal Information relating to prospective employees, applicants, candidates, and individuals who are considered for employment or other worker roles with Outschool (“Candidates” or “you”).
This Notice applies to Candidates who apply for, are considered for, or engage with Outschool about prospective employment or worker opportunities in the United States, Canada, South Korea, or other countries which Outschool may support. It also applies where Outschool receives Candidate Personal Information from recruiters, referral sources, job boards, background screening providers, assessment providers, an employer of record, or other service providers in connection with recruiting or hiring activities.
Outschool operates an online marketplace platform for education and engagement. Our services involve learners, parents or guardians, teachers, partners, schools, nonprofit organizations, employers, and other customers. Because Outschool’s business includes child-directed educational services and the processing of learner, parent, teacher, school, and partner information, our recruiting and hiring processes may include role-appropriate screening, qualifications review, background checks, reference checks, security review, trust and safety review, or privacy and child safety-related evaluation for certain positions.
This Notice is separate from Outschool’s consumer-facing privacy notices and from the Outschool Employee Privacy Notice that applies after you become an employee or worker. If you are hired or engaged, Personal Information collected during the recruiting and hiring process may become part of your employment or worker file and may be processed under the Outschool Employee Privacy Notice.
We collect Personal Information from different sources and in different ways during the recruiting and hiring process. Some information is provided directly by you, some is generated when you use Candidate Systems, some is received from service providers or public sources, and some may be inferred or derived from other information we collect.
We collect Sensitive Personal Information only as permitted or required by applicable law and only for appropriate recruiting, hiring, employment eligibility, accommodation, legal, privacy, security, safety, trust and safety, child safety, or compliance purposes. We do not use Sensitive Personal Information to infer characteristics about you unless permitted by applicable law and reviewed through appropriate internal processes.
Examples may include:
We use Candidate Personal Information as necessary and appropriate to administer, manage, support, secure, and carry out the recruiting and hiring process; evaluate qualifications; communicate with you; operate Outschool’s business; protect learners, parents, teachers, partners, customers, Candidates, Workers, and Outschool; comply with legal obligations; and enforce Outschool policies.
Outschool may use recruiting technologies to help manage applications, schedule interviews, organize candidate information, support communications, evaluate role-related skills, or improve recruiting workflows. Outschool will not use AI-enabled or automated tools to make solely automated employment decisions without human review unless permitted by applicable law and reviewed through appropriate internal processes.
If Outschool uses AI, machine learning, automated decision-making, ranking, scoring, video analysis, assessment tools, or similar technologies in a way that requires notice, consent, accommodation, human review, opt-out, or other rights under applicable law, Outschool will provide additional information as required. Candidates should not input learner, student, child, teen, parent, teacher, partner, customer, employee, or other Personal Information into external AI tools during any recruiting assessment or work sample unless Outschool has expressly authorized that use.
For some roles, Outschool may conduct background checks, reference checks, employment or education verification, credential checks, restricted party screening, or other screening. Outschool will provide separate notices and obtain authorizations where required by applicable law, including where a consumer report, investigative consumer report, criminal background check, credit check, or similar report is obtained.
Screening requirements may depend on the role, location, access to sensitive systems or data, interaction with children or learner information, security responsibilities, financial responsibilities, trust and safety responsibilities, or other legitimate business and legal considerations.
We disclose Candidate Personal Information, including Sensitive Personal Information, only as appropriate for the purposes described in this Notice, as directed or authorized by you, as permitted or required by law, or with consent where required.
In the preceding 12 months, Outschool may have disclosed Personal Information for business purposes to the categories of recipients identified above. The categories of Personal Information disclosed for business purposes may include Identifiers; Categories of Information described in California Civil Code §1798.80(e); Characteristics of protected classifications under California or federal law; Commercial Information; Biometric Information; Internet or other electronic network activity; Geolocation Data; Audio, electronic, visual, thermal, olfactory, or similar information; Professional or Employment-related information; Education information; Inferences; and Sensitive Personal Information, depending on the business purpose and recipient involved.
Outschool is a global and remote-friendly organization. Candidate Personal Information may be accessed, stored, processed, or transferred in the United States, Canada, South Korea, and other countries where Outschool, our affiliates, EORs, vendors, or service providers operate or support recruiting and hiring activities. The privacy and data protection laws in those countries may differ from the laws in your country, province, or region of residence.
Where required by applicable law, Outschool will use appropriate safeguards for international transfers, which may include contractual safeguards, vendor due diligence, access controls, technical and organizational security measures, or other mechanisms recognized by applicable law. Additional country-specific information is provided below for Candidates in Canada and South Korea.
We retain Candidate Personal Information for as long as reasonably necessary to fulfill the purposes described in this Notice, manage the recruiting and hiring process, evaluate applications, consider candidates for current or future opportunities, comply with legal, tax, accounting, employment, immigration, equal opportunity, background check, audit, litigation, security, privacy, and recordkeeping obligations, resolve disputes, enforce agreements or policies, maintain business records, and support legal holds or investigations.
If you are hired or engaged, Candidate Personal Information may become part of your employee or worker record and may be retained and processed under the Outschool Employee Privacy Notice. If you are not hired, Outschool may retain Candidate Personal Information for a period reasonably necessary for recruiting, legal, compliance, recordkeeping, and business purposes, unless a longer retention period is required or permitted by law or you authorize continued consideration for future opportunities. When Candidate Personal Information is no longer needed and no longer required to be retained, Outschool will delete, destroy, de-identify, or anonymize it in accordance with applicable law and Outschool policies.
Outschool uses technical, administrative, and physical safeguards designed to protect Candidate Personal Information against unauthorized access, loss, misuse, disclosure, alteration, and destruction. These safeguards may include access controls, authentication, encryption, logging, monitoring, vendor security requirements, employee training, incident response processes, information classification, privacy and security assessments, and secure deletion or destruction procedures.
Outschool expects Candidates to protect confidential information they receive during the recruiting process and to avoid submitting unnecessary sensitive information unless requested or legally required. Candidates should not include learner, student, child, teen, parent, teacher, partner, customer, or third-party Personal Information in work samples, portfolios, code submissions, interview materials, or assessment responses unless Outschool expressly requests it and appropriate authorization exists.
Depending on where you live and the nature of the Personal Information, you may have rights to request access to, correction of, deletion of, or a copy of your Personal Information; to request information about how we use or disclose Personal Information; to object to or restrict certain processing; to withdraw consent where processing is based on consent; to opt out of certain communications; or to exercise other rights provided by applicable law. These rights are not absolute and may be subject to limitations, exemptions, verification, legal holds, or retention requirements.
You may submit a privacy request or ask questions about this Notice by contacting legalnotices@outschool.com or people-operations@outschool.com.. Outschool may need to verify your identity before responding to a request. Outschool will not discriminate against you for exercising rights available under applicable privacy law.
This section applies only to Candidates who are residents of California. It supplements the rest of this Candidate Privacy Notice and is designed to comply with the California Consumer Privacy Act of 2018, Civil Code section 1798.100 et seq. as amended, including by the California Privacy Rights Act of 2020 (“CCPA”). This Notice is not intended to create any rights beyond those that exist by virtue of applicable California privacy and data protection law.
You can find specific disclosures regarding how we collect, use, retain, disclose, and sell or share Personal Information in the following sections of this Notice:
Notice at Collection
At or before the time of collection, you have a right to receive notice of our practices, including the categories of Personal Information and Sensitive Personal Information to be collected, the purposes for which such information is collected or used, whether such information is sold or shared, and how long such information is retained. You can find those details in this Notice by clicking on the links above.
We collect the categories of Personal Information and Sensitive Personal Information described in the “Personal Information We Collect” and “Sensitive Personal Information” sections above. We collect and use these categories for the purposes described in the “How We Use Personal Information” section.
Personal Information Disclosed for a Business Purpose
We disclose Personal Information, including Sensitive Personal Information, to the following categories of recipients, for the purposes described in this Notice, or with your consent where required by law:
Additional information about these recipients and the purposes for disclosure is provided in the “How We Disclose Personal Information” section above.
Rights & Choices
The CCPA provides California Candidates with the following rights with respect to their Personal Information, subject to applicable limitations and exceptions:
How to Exercise California Rights
To submit a right to know, correction, deletion, or other privacy request, inquiry, or complaint, you may contact us as follows:
Outschool may need to verify your identity before responding to a request. If we cannot verify your identity, we may deny the request in whole or in part.
You may designate an authorized agent to submit a request on your behalf. Before responding to a request submitted by an authorized agent, Outschool may require proof that you authorized the agent to act on your behalf and may require you to verify your identity directly with us.
Automated Decision-Making Technology
Outschool may use automated tools or AI-enabled systems to support hiring, onboarding, performance management, productivity analysis, workforce planning, compensation administration, disciplinary review, or other employment-related processes. The tool Ashby is used during hiring to assist with the applicant review process, employment planning, and compensation planning. The categories of Personal Information processed by the tool are Identifiers; Categories of Information described in California Civil Code §1798.80(e); Characteristics of protected classifications under California or federal law; Geolocation Data; Professional or Employment-related information; Education information; Inferences; and Sensitive Personal Information. Candidates may contact legalnotices@outschool.com or people-operations@outschool.com with questions or to make a request where required by applicable law.
For Candidates in Canada, Outschool will handle Candidate Personal Information in accordance with applicable Canadian federal or provincial privacy laws. Depending on the province, role, recruiting activity, Outschool’s activities, and whether information crosses provincial or national borders, applicable requirements may include transparency, accountability, identifying purposes, limiting collection, limiting use, disclosure and retention, safeguards, accuracy, individual access, and appropriate consent or notice where required.
Canadian Candidates may have rights to access their Personal Information, request correction of inaccurate information, ask questions, or challenge Outschool’s compliance with applicable privacy obligations. Requests may be directed to legalnotices@outschool.com or people-operations@outschool.com.
This section applies to Candidates located in South Korea. It supplements the rest of this Notice and is intended to address additional transparency considerations under South Korea’s Personal Information Protection Act and related requirements. If there is a conflict between this section and the rest of this Notice, this section will apply to the extent required by Korean law.
Outschool may process Personal Information of Candidates in South Korea where necessary to take steps at the Candidate’s request before entering into an employment or worker relationship, administer recruiting and hiring activities, comply with legal obligations, protect urgent life, body, or property interests, pursue legitimate interests where permitted and appropriately balanced, or based on consent where required by applicable law. Outschool should not rely on consent where another lawful basis is more appropriate for ordinary recruiting administration, legal compliance, platform security, or operational needs.
Personal Information of Candidates in South Korea may be accessed, stored, processed, transferred, or delegated to Outschool, affiliates, EORs, recruiters, vendors, and service providers located outside South Korea, including in the United States, Canada, and other countries where Outschool or its service providers operate. Outschool will implement safeguards and provide additional transfer details where required by Korean law.
Outschool will retain Personal Information of Candidates in South Korea for the periods necessary to fulfill the purposes described in this Notice, administer recruiting and hiring activities, consider Candidates for future opportunities where permitted, comply with legal obligations, resolve disputes, enforce agreements or policies, support audits, and maintain business records. When the purpose has been fulfilled and retention is no longer required, Outschool will delete, destroy, de-identify, or anonymize the information in accordance with applicable law and Outschool policies.
Electronic records may be deleted using technical methods designed to prevent recovery, and paper records may be destroyed by shredding, incineration, or another secure method, as appropriate.
Candidates in South Korea may have rights under applicable Korean law to request access to, correction of, deletion of, suspension of processing of, or other action regarding Personal Information. You may submit requests or questions to legalnotices@outschool.com or people-operations@outschool.com. Outschool may request information needed to verify your identity and process the request.
Outschool may update this Notice from time to time. If we make material changes, we will provide notice or obtain consent where required by applicable law. The “Last updated” date above indicates when this Notice was last revised.
If you have questions about this Notice, the way Outschool handles Candidate Personal Information, or your privacy rights, please contact:
